1. APPLICATION FOR SPACE:
All applications for participation as an Exhibitor shall be made on the prescribed Space Reservation Form. The form shall be submitted to the Organizer. The Organizer has the sole right to determine the eligibility of any prospective participant (Exhibitor) to take part in the exhibition.
2. ALLOCATION OF SPACE:
The Organizer has the sole right to allot appropriate space (by way of stall or open space) to an Exhibitor. The Organizer further reserves the right to reallocate the Exhibitor to any other space or stall(s) than that was first allocated. Please note, for structural reasons pillars and supports are fundamentally included in the calculated stand area without entitlement to reduction. The stand rent is paid merely for the rented area, i.e. other installations or extensions are not included in this rent. The decision of the Organizer with regard to the allocation of space shall
be final and binding on the Exhibitor.
3. CANCELLATION OF CONTRACT AND WITHDRAWAL BY EXHIBITOR:
50% of the total space cost is non-refundable after the contract is signed. Cancellation refund percentage terms are according to the “E. payment schedule” on the first page. 90 Days to the event date 100% of the total space cost will have to be paid. No show after confirming space via application form, 100% space cost will have to be paid. Invoice will be raised for payment.
4. FAILURE TO OCCUPY SPACE:
Should an Exhibitor fail to occupy allotted space by the date and time specified for installation of exhibits, the Organizer would be at liberty to take over such space and reallocate and / or use the same as the Organizer deems fit. No refund will be given for last minute cancellation.
5. HANDLING AND CARE OF EXHIBITS:
The Organizer shall bear no responsibility for damage to the Exhibitor’s property or lost shipments nor moving costs. Failure of exhibits to arrive in time for the exhibition is not a cause for cancellation of space contracted and the Exhibitor will be liable to pay the space cost in full.
6. THE EXHIBITOR MANUAL WILL CONTAIN THE DETAILED TERMS & CONDITIONS APPLICABLE FOR:
a) Decoration & Display b) Stand dismantling c) Exhibitor & Booth representatives
7. DAMAGE TO PROPERTY:
The Exhibitor is liable for any damage caused to the building, floor, wall panels, carpeting and / or to standard items and fittings provided within the booths. The Exhibitor may not apply paint, adhesive or any such material, which would damage the fittings, fixtures and furniture provided by the Organizer. Rights to further claims for damages shall be reserved.
8. EXHIBITOR’S PROMOTIONAL ACTIVITIES:
All sales or sales promotion activities by the Exhibitor including the handing out of literature, brochures, samples, handouts, etc. must be confined to the designated booth of the Exhibitor. The Organizer directly prohibits any such promotional activities to be carried out by the Exhibitor in the passages, aisles etc. that may tend to obstruct
attendees from visiting other booths, exhibits, etc.
9. NOISE&SMELL:
The Exhibitor will not be permitted to display anything, which causes offensive levels of noise, smell or other effects of pollution.
10. SAFETY:
The safety of Exhibitors, attendees as well as that of exhibits is of paramount importance. Consequently, the Exhibitor must scrupulously comply with all relevant fire and other safety regulations. All electrical wiring and electrical fittings must conform to or be better than appropriate standards and no improper joints, lack of fuses, switches and other unsafe devices will be permitted. No inflammable, poisonous, explosives (including gas cylinders) or radioactive material shall be used without the approval in writing of the relevant authorities as well as the Organizer. To ensure clear access to safety and fire exits, no obstructions or display materials will be allowed in any of the aisles or passages.
11. SECURITY:
The general security of the show / exhibition grounds is arranged by the Organizer without liability for losses or damage. The Exhibitors themselves are responsible for the supervision and guarding of their stand. This also applies during the stand construction and dismantling periods, before the start and after the close of the event. For the security of the stand during night hour the Organizer recommend commissioning, at the exhibitor’s expense, a stand guard from the security company responsible for the event / exhibition. An order of this nature for special guards should be discussed as early as possible with the Organizer. The Exhibitor and their staff may not remain in the stand overnight.
12. INSURANCE:
The Exhibitor is strongly advised to ensure adequate insurance cover including extra territorial coverage for property damage, public liability, theft, fire, etc.
13. RIGHTS OF ADMISSION:
The Organizer may at their discretion, frame or amend the rules regarding Rights of Admission to the exhibition taking into account the best interests of the Exhibitor and attendees as well as existing rules and regulations in this matter of the landlord of the venue of the exhibition.
14. TERMINATION / POSTPONEMENT OF EXHIBITION:
The Organizer reserves to themselves the absolute right without assigning any reason, force majeure or otherwise, to cancel or postpone the exhibition (or part thereof) or its commencement of continuance and appropriately may terminate this contract. If the Organizer terminates this contract and / or the exhibition (or part thereof), then the Organizer has the right to retain such part of amounts received from the Exhibitor as shall be adequate to compensate the Organizer for expenses incurred until the time of termination of contract.
15. FORCE MAJEURE:
The Organizer shall not be liable for delay or failure of performance with respect to this Subscription caused by an act of God, action by any governmental or quasi – governmental entity, fire, flood, insurrection, riot, explosion, embargo, strikes whether legal or illegal, labour or material shortage, transportation interruption of any kind, work slowdown, or any condition beyond the control of organizers (“Force Majeure Events”). In such events, the Organizer shall be entitled to retain such portion of the contract price as required to compensate the Organizer for expenses incurred up to the time of the force majeure event.
16. INFRASTRUCTURE FAILURE:
The Organizer shall not be responsible for any air conditioning or electricity failure, theft, any act of law or requirements of public authority or other causes.
17. AMENDMENT OF RULES:
Any matter(s) not specifically covered herein shall be subject solely to the decision of the Organizer, who shall also have full power in the matter of interpretation, amendment and enforcement of all said rules and regulations. Further any such amendments when made and brought to the notice of the Exhibitor shall be and become part of these rules and regulations here of as though duly incorporated and subject to all the conditions stipulated.
18. NON-OBSERVANCE / DEFAULT:
In the event of non-observance of or default on any of the terms herein, including without limitation any rules or regulations framed pursuant to this contract, the Organizer shall have the right to terminate this contract without notice and retain all amounts received on account as liquidated damages. On such termination, the Exhibitor must close his booth and remove himself and his exhibits from the exhibition.
19. NO VERBAL AGREEMENT:
No verbal agreement between Organizer and Exhibitor is tenable unless the same is confirmed in writing.
20. LIMITATION OF LIABILITY:
The Exhibitor hereby agrees to indemnify and hold harmless the Organizer, endorsees, sponsors, venue landlord and their officers, employees and representatives against all action, claims, proceedings, expenses, damages and costs whatsoever resulting from its participation in the exhibition and occupation of space contracted for by reason of personal injuries, death, property damages, etc. Exhibitor further agrees to indemnify the Organizer against and hold them harmless for any claims and for all damages, costs and expenses including all legal fees and settlements incurred in connection with such claims arising out of the acts or the negligence of the Exhibitor, his officers, employees or representatives.
21. JURISDICTION:
The place of jurisdiction for any disputes about or arising from this contract is Toronto.
22. AGREEMENT TO THESE RULES:
The Exhibitor for himself or themselves, his employees, agents and representatives agrees to fully abide by the foregoing rules and by any amendments that may be put into effect by the Organizer.
23. VALIDITY OF TERMS AND CONDITIONS:
Should there be any inconsistency or conflict between the English and Russian versions of the Terms, the English version shall prevail.